How to Crush Your Next Outdoor Party

There's something special about gathering friends and family under the open sky for a memorable celebration. Whether you're planning a casual backyard barbecue or an elegant garden soirée, the key to a successful outdoor party lies in thoughtful preparation and attention to detail. If you are going to be hosting an outdoor get-together, now is the time to take inventory of what you have and what you need - it’s the perfect time a little refresh. Since outdoor upgrades can add up quickly, we recommend setting a budget and investing in a few key pieces that can work for any kind of gathering. Whether you're hosting a simple potluck or a fancy garden party, here's how to plan for events that your guests—and your wallet—will love.

Set a Budget

Before you send out the invitations or a simple text message to your friends, set a budget for yourself. You will have two separate budgets: First, decide how much you want to spend on making your outdoor space party-ready. This includes items you'll use for all your gatherings, like seating, lighting, and outdoor decor. What can you invest in and what can you borrow from a friend.

Once you’ve decided on your budget for the space, you’ll want to set a budget for each event you host: This would cover things like the food and beverage or event specific decor.

Repurpose Indoor Pieces

Purchasing all new outdoor furniture can add up quickly. Rather than blowing your entire budget on all new furniture, take inventory of what you can use from inside outdoors. For example you can repurpose an old vanity as a dessert table, or some shelves could serve as a way to store your glassware. Sometimes the best details come from thinking outside for the box, utilizing something unexpected.

Master the Menu

When it comes to outdoor entertaining, keep the food simple yet delicious. Opt for dishes that can be prepared in advance and served at room temperature to minimize last-minute stress. A mix of crowd-pleasing appetizers, a main course that can be easily served buffet-style, and simple desserts often work best.

Don't forget about beverages! A signature cocktail adds a festive touch, and having a variety of non-alcoholic options ensures everyone stays hydrated. We’ll talk about a self-serve drink station next.

Buy the Basics

When you're prepping your outdoor space, buy a few key products that can be used at any kind of gathering, all season long. Look for items that can be used for all different events, nothing theme specific. You also want items that will make hosting, day of, much easier. Think batch made cocktails, and pre-made salads in outdoor safe bowls. Anything you can use to prepare and serve ahead of time will save you day of. We love the use of drink dispensers - you can use them for anything, from serving pitcher cocktails after-hours to non-alcoholic options like lemonade, iced tea, and infused water. Having a self-serve drink station allows your guests to easily top off their drinks as needed and you continue your hosting duties throughout the night.

Set the Scene

You’ve got your budget in place and you’ve taken inventory of what you have and what you need. Now you need to make your space shine. Start by tidying up the area, mowing the lawn, and perhaps adding some potted plants or fresh flowers for a pop of color. Consider the layout carefully - create distinct zones for mingling, dining, and relaxing. Comfortable seating is crucial, so ensure you have enough chairs, benches, or even picnic blankets to accommodate all your guests. Good quality outdoor furniture is key, you will want something that will last season after season. This is one area we don’t recommend skimping on.

Lighting is essential for setting the mood, especially as day turns to night. String lights overhead or lanterns placed strategically around the space can create a magical ambiance. Solar-powered options are both eco-friendly and convenient.

Weather-Proof Your Plans

Mother Nature can be unpredictable, so have a backup plan. If rain threatens, be ready with a tent or canopy. For cooler evenings, provide cozy blankets or set up patio heaters. On hot days, offer shade with umbrellas and have fans on hand to keep the air moving.

Set the Mood with Music

A carefully curated playlist can enhance the atmosphere of your party. Choose music that fits the vibe you're going for, whether that's laid-back acoustic tunes or upbeat summer hits. A portable, weather-resistant speaker will ensure quality sound without the worry of damage from the elements.

Add Those Special Touches

It's the little details that can elevate your outdoor party from good to great. Consider personalized place cards for a sit-down dinner, or quirky lawn games to keep guests entertained. Citronella candles or torches can help keep bugs at bay while adding to the ambiance.

Be a Gracious Host

Finally, remember that the most important ingredient for a perfect outdoor party is you! As the host, your mood sets the tone for the entire event. Stay relaxed, enjoy your own party, and your guests will follow suit.

With these tips in mind, you're well on your way to throwing an outdoor party that will be remembered for years to come. The beauty of outdoor entertaining lies in its versatility - whether casual or formal, intimate or grand, your alfresco affair is sure to be a hit. Here's to creating wonderful memories under the open sky!